Last updated June 1, 2025
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Description |
Fee |
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Initial Setup and Account Changes |
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Bank Setup and Verification |
$50 - Per Half Hour |
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Address Change |
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Name Change |
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Employee Setup and Changes |
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Taxes Setup and Changes |
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Adding or Changing Earrings, Deduction or Benefits Code |
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EFTPS Enrollment and Changes |
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System Training 12 |
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Customized Check Layout |
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Payroll Tax Services (PTS) (Recurring) |
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Monthly / Annual Service Fee For First 2 Tax Authorities |
$35/350 |
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Additional Tax Authority (Federal, State, Local, or Other) |
$15/150 |
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Amended/Additional Tax Deposit3 (each) |
$100 |
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Amended/Prior Filing4 (each) |
$350 |
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Copy of Deposit/Filing Confirmation5(each) |
$35 |
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Direct Deposit Services (DDS) (Recurring) |
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Monthly/Annual Service Fee |
$35/350 |
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Discount Monthly / Annual Fee, When Paying For PTS |
$15/150 |
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Monthly/Annual Direct Deposit Add-On |
$15/150 |
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File Cancellation6 (each) |
$100 |
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File Adjustment7 (each) |
$100 |
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Return of Undeposited Funds8 (each) |
$100 |
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Payroll Batch Posting Fees |
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Unlimited Payroll Batch Posting Fee When 9 or Less, Employees Are Paid. One Batch is Free |
$15 |
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Payroll Processing Per Posting when 10-19 Employees are Paid9 |
$10 |
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Payroll Batch Posting Fee Per Posting When 20-24 Employees are Paid |
$10 |
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Payroll Batch Posting Fee Per Posting When 25+ Employees are Paid 10 |
$35 |
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Have Payroll4Free Run Your Payroll Batch 2 |
$50 |
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Have Payroll4Free Adjust a Posted Batch 11 (per batch) up to 3 Employees |
$50 |
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Have Payroll4Free Adjust a Posted Batch 11 Additional Employees (each) |
$10 |
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Wire Fees |
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Automated Reverse Wire14 (each) |
$50 |
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Prefund Wire15 (each) |
$100 |
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Direct Wire16 (each) |
$50 |
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Penalty Fees |
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Returned Item - NSF17 (each) |
$100 |
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Notification of Change - NOC (each) |
$50 |
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Tax Forms Fees |
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Tax Forms Per Quarter |
$15 |
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Additional Users |
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Additional System Users |
$35 |
1. The Service Reactivation Fee applies to any account that had a service inactivated and later wishes to reactivate Payroll Tax Services or Direct Deposit Services.
2. The Batch Posting Fee applies to any batch that a client requests to be posted into a closed processing period, or past the client cut-off time.
3. Each time that a deposit that has already been made by Payroll4Free.com to a tax agency requires amendment or resubmission due to client request, or there is an additional non-scheduled deposit requested, the Amended/Additional Deposit Fee applies.
4. Each time that a payroll tax filing needs to be amended due to client requested changes, or a client requests the completion of a payroll tax filing for a period prior to their participation in the Payroll Tax Service, the Amended/Prior Filing Fee applies.
5. Each time a client requests to be sent a copy of a tax deposit or filing confirmation the Copy of Deposit/Filing Confirmation Fee applies. All clients have the ability to access all confirmations on their own at no cost by logging in to their account with the appropriate tax agency.
6. Each time a client requests to cancel a posted direct deposit file, either debit or credit, the File Cancellation Fee applies.
7. Each time a client requests an adjustment to a direct deposit transaction(s) within a file that has been posted, without cancelling all transactions in the file, the File Adjustment Fee applies.
8. Each time a client requests that funds for direct deposit that have already been debited from their account be returned to the client account instead of being deposited to the employee(s) indicated in the posted file, including when the funds designated to be deposited to an employee(s) in the file did not get deposited to that employee(s) due to errors in the account information, or because they were rejected by the receiving bank, the Return of Undeposited Funds Fee applies.
9. In each month that the number of employees/contractors/payees paid exceeds 10 unique individuals, the Payroll Processing fee applies. This fee applies when the total number of unique payees is between 11 and 24, and then is applied to each processing (or posting). For example, if there are 12 unique payees that have check dates in one calendar month, the per processing fee for that month is $10, and this fee is applied to each processed (or posted) payroll batch, regardless of how many payees are paid in each batch. So, if a client posts 3 payroll batches with January check dates and pays 5 payees in batch #1, 3 different payees in batch #2, and 4 other payees that were not paid in either of the previous batches in batch #3, then the total unique payees for that client for January is 12, and the per processing fee of $10 applies to each of the 3 posted batches, for a total January Payroll Processing fee of $30.
10. In each month that the number of employees/contractors/payees paid exceeds 25 unique individuals, the Payroll Processing fee applies. This fee applies to each increment of 25 unique payees, and then is applied to each processing (or posting). For example, if there are 31 unique payees that have check dates in one calendar month, the per processing fee for that month is $35, and this fee is applied to each processed (or posted) payroll batch, regardless of how many payees are paid in each batch. So, if a client posts 3 payroll batches with January check dates and pays 5 payees in batch #1, 17 different payees in batch #2, and 9 other payees that were not paid in either of the previous batches in batch #3, then the total unique payees for that client for January is 31, and the per processing fee of $35 applies to each of the 3 posted batches, for a total January Payroll Processing fee of $105.
11. Each time that a client requests that a Payroll4Free.com representative makes adjustments to a batch that the client has already posted, the Adjusting a Posted Batch Fee applies.
12. Each time that a client needs training on the system, including for a new user, the system training fee applies. Clients have access to help manuals and video training at no charge. The minimum fee is $50.- for any portion of the first hour. The second and subsequent hours are prorated for each 15 minute interval.
13. Each time that a client requests that a Payroll4Free.com representative enter new employee data into the system on their behalf, the Employee Data Setup Fee applies. This fee also applies to changes or additions to the original system setup information after the original setup has been completed. The minimum fee is $50 for any portion of the first hour. The second and subsequent hours are prorated for each 15 minute interval.
14. Each time that a client uses Automated Reverse Wire, the Automated Reverse Wire fee applies.
15. Each time that a client needs to prefund their account for next day disbursement to employees, they must do so using special wire instructions, directly via the disbursing bank, and the Prefund Wire fee applies.
16. Each time a client must wire money to Payroll4Free.com, including to cover any outstanding fees or NSF transactions, the Direct Wire fee applies.
17. The Returned Item Fee applies to each item that the bank returns for any reason, including NSF, account not found, account closed, etc.
18. One state or location (where your business is located) will be included in the monthly or annual Payroll Tax Service fee. If you have employees in another state, multiple states or additional locations to be filed including cities, municipalities, counties, etc., each additional state or locality will incur an additional $15 fee.
